How to Request an Ancillary Meeting
Deadline: May 15, 2017
Non-profit organizations, academic institutions and non-commercial study groups topically related to ISTH and/or the ISTH Congress and Scientific and Standardization Committee (SSC) Meeting may apply to hold Ancillary Meetings during the ISTH 2017 Congress and 63rd Annual SSC Meeting.
Please submit the online Meeting Room Request Form before May 15, 2017 to guarantee priority consideration. You will be notified via email by May 31, 2017 if your meeting is approved and what room may be assigned to you.
For Ancillary Meeting Room requests received after May 15 and before June 1, allocations may still be considered based on remaining availability. No meeting room requests will be considered after June 1.
Guidelines for Ancillary Meetings
Only meeting rooms located in the Messe Berlin will be appointed by the ISTH. The ISTH does not allow any companies or organizations to schedule education symposia at the meeting rooms. In order to obtain meeting space, all meeting room requests must be submitted via the Meeting Room Request form to ISTH.
Meeting space will only be provided to those companies/organizations that are participating in the XXVI ISTH Congress and 63rd Annual SSC Meeting as an exhibitor, sponsor, and/or participant. Please specify your meeting and function space needs on the Meeting Room Request form.
Type of meetings allowed
Meeting times: Saturday, July 8 – Wednesday, July 12 between 7:30 and 20:00
Maximum size or attendance: 100 (theater style or 40 (hollow square)
Maximum length: 2 hours
Standard Set Up and Equipment includes:
Please also note that ISTH will not publicly announce or list any Ancillary Meetings. It is the responsibility of the respective ancillary meeting organizer to inform their meeting participants about all logistics.
Cancellations: If approved and changes are necessary, please email Christine Candora-Hickey of any cancellations or changes to your meeting, up until the time of your event. Please note that ISTH cannot guarantee room availability in the case of a change of date/time.
Please submit the online Meeting Room Request Form before May 15, 2017 to guarantee priority consideration. You will be notified via email by May 31, 2017 if your meeting is approved and what room may be assigned to you.
For Ancillary Meeting Room requests received after May 15 and before June 1, allocations may still be considered based on remaining availability. No meeting room requests will be considered after June 1.
Guidelines for Ancillary Meetings
Only meeting rooms located in the Messe Berlin will be appointed by the ISTH. The ISTH does not allow any companies or organizations to schedule education symposia at the meeting rooms. In order to obtain meeting space, all meeting room requests must be submitted via the Meeting Room Request form to ISTH.
Meeting space will only be provided to those companies/organizations that are participating in the XXVI ISTH Congress and 63rd Annual SSC Meeting as an exhibitor, sponsor, and/or participant. Please specify your meeting and function space needs on the Meeting Room Request form.
Type of meetings allowed
- Non-profit organization meeting (such as Board or committee meetings)
- Editorial Board meetings
- Study section/groups or investigator meetings
- Other business meetings of academic institutions or scientific interest groups
Meeting times: Saturday, July 8 – Wednesday, July 12 between 7:30 and 20:00
Maximum size or attendance: 100 (theater style or 40 (hollow square)
Maximum length: 2 hours
- Please note that: Commercial entities may rent (at a cost), Hourly Industry Meeting Rooms – to inquire about availability, please contact: [email protected]
- Individual participants may book Collaborative Meeting Rooms. Five small meeting rooms will be able to accommodate up to 10 attendees to meet and collaborate privately. Each room will be set up as a board room and equipped with a monitor and laptop connection. They are free to reserve for up to 45 minutes beginning at the top of each hour. Attendees are limited to 1 booking - 1 meeting slot during the Congress. Simply log in to your ISTH 2017 profile to reserve a room.
Standard Set Up and Equipment includes:
- Hollow square or theater style room set up, screen, projector and flip chart at no cost.
- Additional furniture, AV equipment, catering and room setup changes will need to be ordered by the organizers of the ancillary meeting at their costs (ISTH will provide information and contacts to respective providers).
Please also note that ISTH will not publicly announce or list any Ancillary Meetings. It is the responsibility of the respective ancillary meeting organizer to inform their meeting participants about all logistics.
Cancellations: If approved and changes are necessary, please email Christine Candora-Hickey of any cancellations or changes to your meeting, up until the time of your event. Please note that ISTH cannot guarantee room availability in the case of a change of date/time.
Questions? Please email Christine Candora-Hickey or call +1 919-929-3807.